Full-cycle crew management, without the spreadsheets.
Hire, onboard, contract, schedule, pay. Swiftimize runs your entire employment lifecycle — from the first interview to the final payslip — in one place. Built for hospitality, events, staffing agencies and any team with flexible-hour workforces.
Onboarding · Contracts · Compliance · Rotas · Holidays · Sick leave · Payroll · Invoicing
Everything your crew needs, from offer letter to pay slip.
Swiftimize replaces the patchwork of spreadsheets, WhatsApp groups, paper contracts and email threads. One workflow for managers, supervisors and workers — on every device.
Invite a hire by email, collect ID, right-to-work, address, banking, qualifications and references through a guided checklist. Documents land back in your dashboard ready for review.
Built for the way flexible workforces actually run.
Behind the surface, the platform handles UK statutory rules, tax-year periods, VAT, and the dozens of small details that make real-world payroll painful.
Holidays & sick leave
Statutory rules baked in, including UK-specific holiday accrual.
Workers request leave from their phone, supervisors approve in a tap, and accrued holiday pay is calculated from the 52-week rolling average automatically. Sick leave with fit-note uploads, plus 13 other leave types (maternity, paternity, jury service, sabbatical, …) follow the same flow.
Payroll & invoicing
From hours worked to a CSV your accountant accepts on the first try.
Tips, gratuity, bonuses, commissions, allowances and reimbursements all map to the right tax-year period. Contractors generate their own VAT-aware invoices from an editable template; payroll workers get an export ready for upload.
Teams & supervisors
Delegate without losing oversight.
Group staff into teams, nominate a supervisor, and they handle their team's rotas, holiday approvals, sick leave and timesheets from a dedicated dashboard. You still see everything from the manager view.
Pay for what you use, nothing you don’t.
A per-user subscription for the platform, plus one-off fees only when you actually onboard or off-board someone. Every new account gets a trial and a free allowance.
Onboarding
One-off fee when you onboard a new hire. Pick the level that fits the role.
Contact us
- Lite: Contact us
- Basic: Contact us
- Premium: Contact us
- Includes electronic contract + signing
- ID, right-to-work, references collected
Subscription
Recurring per-user platform access for the manager, supervisors and workers on your team.
Contact us
- Free trial included
- Rotas, holidays, sick leave, payroll
- WhatsApp + email notifications
- Team supervisors, multiple sites
- Editable contract + invoice templates
- CSV exports for payroll & staff data
Off-boarding
Generate a compliant termination or resignation letter from your own admin-editable templates.
Contact us
- Termination letter: Contact us
- Permanent / minimum-hours / zero-hours / contractor variants
- Electronic signing via the same flow as contracts
- PDF archived against the worker record
Prices shown in £ excluding VAT.
Frequently asked questions
Don’t see your question? Drop us a line and we’ll get back to you within one working day.
Who is Swiftimize built for?
Hospitality groups, events teams, staffing agencies, and any business that mixes permanent staff with zero-hours or minimum-hours workers and contractors. Multi-team setups with supervisors are first-class.
Is the workforce UK-specific?
Today, yes — statutory holiday accrual, fit notes, right-to-work checks, VAT, PAYE-friendly exports and tax-year periods all assume UK rules. The data model is country-scoped so other jurisdictions can be added without rewriting your records.
Can workers use it on their phone?
Yes. Workers receive their rota over WhatsApp + email and can accept, request holiday, declare sick leave, view payslips and (for contractors) issue invoices from their phone browser. No app to install.
How does onboarding work?
You invite a hire by email with a worker type (payroll or contractor) and a contract type. They walk through a guided checklist that collects ID, right-to-work, address, banking, qualifications, references and payment details. You review and approve, the contract is signed electronically, and they go live.
Do we get a contract template?
Yes — permanent, minimum-hours, zero-hours, contractor, 48-hour opt-out, termination letters and resignation letters are all included as editable templates. Replace the bundled ones with your own .docx or Handlebars body from the admin panel.
How do rotas reach the team?
Build the week's grid for every team member, click Send, and Swiftimize delivers it on WhatsApp + email with an Accept button. Amendments resend automatically; you see acceptance status next to every name.
How is payroll handled?
Swiftimize doesn't replace your payroll provider — it produces the payroll input. Approved hours, holiday pay, service charge, gratuity, bonuses, commissions, allowances and reimbursements roll into the configured weekly / fortnightly / four-weekly / monthly period with a single CSV export your accountant uploads.
Can contractors invoice us through the platform?
Yes. Contractors pick a date range, the system pulls the hours and items the client allocated, the contractor edits the lines (with per-line VAT toggles), and a PDF invoice is generated from an editable Handlebars template. Pending → submitted → paid lifecycle, with withdraw before payment.
Is there a free trial?
Every new account gets a subscription trial plus a free allowance of onboardings (Lite, Basic, Premium) and termination letters before any usage is billed. The exact allowances are shown on the pricing page above.
Stop juggling spreadsheets.
Sign up today, invite your first hire in minutes, and let Swiftimize handle the contract, the rota and the payroll. Onboarding allowances and a subscription trial are included on every new account.
Start free trial